A quote in three minutes, not forty.

In the ornamental plant trade, speed is often the sale itself. The nursery that answers first, and gets it right, wins the job.

While your customer is on the phone

A customer asks about a plant. Type its name, size or SKU, and stock, location and price come up. No more “let me call you back.”

A quote within minutes

Add the plants to the cart, turn it into a quote and send it as a live link. Your customer can open it, photos included, before hanging up.

Just as fast in the field

Walking the field, you do the same thing from your phone, and pin the plant you picked together as a photo note on the order.

Why it matters

Fast answers build trust, and trust turns into sales. Botafix cuts your response time down to minutes.

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A quote’s job is to show your customer exactly what you’re offering. With 7.0, your quotes go out as a live link.

On their phone, with photos

When your customer opens the link, they see every product with its photo, size and price. No app to download, no account to create.

The PDF is ready, too

If they want, your customer downloads the quote as a PDF from the same page. No need to send the file separately.

Always the latest quote

When you revise a quote and send the new version, the old link closes. Your customer never looks at an outdated price by mistake.

You set how long it lasts

The link stays open for as long as the quote is valid, and you set that period.

Why it matters

When customers clearly understand what they’re seeing, they decide faster. A live link makes your quote more visible and more trustworthy.

Creating an order isn’t enough on its own. It needs to be on record, reach the right people, and be easy to find again later.

Archived the moment it’s approved

When an order is approved, the order form is generated as a PDF and saved in the system. Months later, you open the exact same document.

Sent to your accounting automatically

Set an accounting address in your settings, and every approved order’s PDF goes there automatically. It can be your outside bookkeeper; they don’t need a Botafix account.

With your own logo

Order documents carry your company’s logo and details. Your business name, tax information and address are printed on the document automatically.

History at your fingertips

Every document keeps its history on a timeline: who created it, who approved it, when it was sent. No more digging through folders for an old order.

How your quote looks is your nursery’s first impression. In Botafix, you’re in control of it.

Set up your template once

Adjust colors, headings and sections to suit you, and save them as a quote template. Keep different templates for different customer groups.

A template for each customer

Assign a template to a customer in your customer list. Every quote you prepare for them comes out with their template automatically.

With your own logo

Quotes and orders carry your company’s logo and details. Your business name, tax information and address are printed on the document automatically.

Old quotes stay intact

A template is copied into the quote when it’s created. Changing the template later doesn’t affect earlier quotes.

Why it matters

A consistent, professional quote builds trust, and you never set up the layout from scratch again.

In the nursery trade, one price rarely fits all. One price for a wholesaler, another for a landscaper, a foreign-currency price for imported stock… Botafix handles them all in the same flow.

List, wholesale or custom

Switch the price view on your product list with one tap. When needed, enter a price just for that customer.

Different currencies on one document

One line can be in lira and another in euros. Botafix keeps each line in its own currency and calculates the total correctly.

Automatic rates or your own

Use the exchange rate Botafix updates every business day, or enter your own. Earlier documents keep the rate they were made with.

Easy discounts

Give a discount as a percentage, and Botafix does the math.

Why it matters

Time spent on price math is time your customer waits. When the right price comes out fast, so does the sale.

A quote rarely closes in one go. Prices get discussed, quantities change, a new version goes out. Botafix records every step of that journey.

Easy revisions, no lost trail

Put an approved quote back into revision, make your changes and send it again. The document shows which version your customer has.

New version, old link closed

When you send a new version, the old link in your customer’s hands closes. No more two prices floating around at once.

You set the validity

You decide how long your quotes stay valid. When the time is up, the customer link closes, too.

Every step on a timeline

Who created it, who approved it, when it was sent, why it was canceled… Every quote and order keeps its history on a timeline.

Why it matters

The longer a sale takes, the more details slip away. With the history on record, every question is answered at a glance.

Getting an order right comes down to details. A customer picks a specific plant in the field, asks for a certain form, mentions something about packing. If those details live on paper or in someone’s head, they get lost by loading day.

Capture the detail with a photo

You can pin a photo note to any item in the cart. Snap the tree your customer picked and write “this trunk.” The note stays with that item.

The note travels with the document

As the cart becomes a quote and the quote becomes an order, the notes carry over automatically. Nobody types the same thing twice.

Your customer can see it too

You can share a note with your customer, and it appears on the document they receive. Both sides know exactly what was agreed.

One team, one set of facts

Whoever made the sale and whoever prepares the load see the same note. No wrong plants, no missing details. Nothing gets forgotten in the field.

A sale often starts with a phone call or a conversation in the field. In Botafix, that conversation becomes a document in a few taps.

Find it, add it to the cart

Find the plant by name, SKU or size, enter the quantity and add it to the cart. The cart stays open while you work, so add as many plants as you need.

One tap to an order or a quote

When the cart is ready, turn it into an order or a quote. Lines, prices and photo notes carry over as they are.

See the risks before approval

Before an order is approved, Botafix points out what needs attention, such as a line without enough stock or an unregistered customer. Warnings you saw and passed are recorded too.

Stock updates itself

Stock goes down when the order is approved and comes back if it’s canceled. The approved order is archived as a PDF and sent to your accounting inbox.

Why it matters

The shorter the path from conversation to document, the fewer the mistakes. Customers don’t wait, and the team works from the same document.